NextGen Security– Avanto Delivers Productivity Gains, Bottom-Line Savings

Avanto Delivers Productivity Gains, Bottom-Line Savings to NextGen Security

Dwight Smith

Senior Vice President of
Finance and Administration

As Senior Vice President of Finance and Administration at NextGen Security LLC, Dwight Smith serves as a key member of the management team at one of the country’s leading providers of physical and electronic security solutions.

A veteran of the electronic security industry with over 20 years’ experience, Smith plays a critical role for a company that puts a premium on continuous improvement and leadership in technology deployment and business process automation. 

“The pace of change in corporate America today is so fast that there’s no room for complacency for just about any organization, no matter its size or the market it serves,” he contends. 

That’s why NextGen has partnered with Matt Danyliw and his team at Avanto for the past three years to create workflows and processes that consistently leverage technology to deliver significant productivity gains and bottom line savings.

“As an organization, NextGen was in fine shape three years ago, but we were growing quickly and it was very clear we would need to add staff to accommodate additional volume if we didn’t change how we were doing things,” Smith recalls.

Where to begin?

For the Smith-Danyliw team, AP invoice entry seemed to offer a logical place to start. “These days just about any transaction entered by hand is viewed as an inefficiency and our accounts payables invoice processing was a very labor intensive process,” says Smith. 

“I found that Matt and I tended to speak the same language with regard to workflow, exceptions and processing rules so it was extremely easy to put together a specification to automate the accounts payable function, specifically AP invoice entry.”

The results speak for themselves.

When NextGen brought in Avanto to work on its accounts payables, the company was processing somewhere in the region of 150 invoices a week. Today, that number stands at over 300, yet thanks to Avanto and its business process automation expertise, no extra staff has been added and the person in charge of AP processing is now managing by exception and enjoying welcome new bandwidth to handle additional tasks.

“I would have to give Matt and his team 9.5 out of ten in terms of their knowledge and expertise in financial management and transaction processing,” says Smith, a grade that at NextGen Security has translated directly into significant bottom-line savings.

“Avanto has saved us at least the loaded salary value of an entry-level AP clerk,” he estimates. “At $75,000 per year, that works out to $225,000 total savings over the past three years just in accounts payable processing alone!”

Avanto has also worked with NextGen to automate receiving purchase orders with similar results and is looking forward to bringing its expertise to bear on other aspects of its financial management in the not too distant future.

“Even after the Covid pandemic, the economic outlook will remain uncertain and we will continue to find bottlenecks and manual processes that Avanto can help us resolve and automate,” Smith predicts. “They will continue to allow us to function as a lean organization that’s run by people who are focusing their time on managing instead of trying to manage while also doing at the same time,” he adds.

“For NextGen Security, working with Avanto means we need fewer resources to get more work done and that’s a good thing for any organization!”

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Testimonials

See what our otherclients have to say about Avanto

Responsive & Understanding

They are responsive, very understanding of our processes, and willing to work through the new invoice issues as they arise.

Jill Carlson, Senior Business Systems Analysis

Atmosphere Commercial Interiors

Go Avanto
2020-07-13T15:46:18+00:00

Jill Carlson, Senior Business Systems Analysis

Atmosphere Commercial Interiors

They are responsive, very understanding of our processes, and willing to work through the new invoice issues as they arise.

Successful Implementation & Programming

Avanto successfully helped Atmosphere Commercial Interiors by implementing and programming the software to process our vendor invoices. Contract furniture vendor invoices are complex with all the rules needed for freight, Tariff, tax, etc. Matt & Dan were able to work through all complex issues and provide a complete accurate product.

Atmosphere – Steelcase Dealership

Hedberg

Go Avanto
2020-07-13T15:43:56+00:00

Atmosphere – Steelcase Dealership

Hedberg

Avanto successfully helped Atmosphere Commercial Interiors by implementing and programming the software to process our vendor invoices. Contract furniture vendor invoices are complex with all the rules needed for freight, Tariff, tax, etc. Matt & Dan were able to work through all complex issues and provide a complete accurate product.

World Class Service

With Avanto’s industry expertise, back office processing experts and automation solutions we have dramatically reduced the time, effort and cost of processing the numerous transactions required to deliver world class service to our clients.

Mehmet Bakkaloglu, MSAT

CFO, Khameleon User

Go Avanto
2020-07-13T15:33:02+00:00

Mehmet Bakkaloglu, MSAT

CFO, Khameleon User

With Avanto’s industry expertise, back office processing experts and automation solutions we have dramatically reduced the time, effort and cost of processing the numerous transactions required to deliver world class service to our clients.

A True Partner

Avanto has been a true partner by every definition of the word to Pivot since the outset of doing business with them two years ago. Avanto’s deep understanding of the subtle nuances associated with running a successful furniture dealership combined with Avanto’s connections with automation industry leaders brings a competitive edge to their solutions offering unmatched by any RPA vendor in the marketplace.

Pivot – MillerKnoll Dealership

D365

Go Avanto
2020-07-13T15:29:38+00:00

Pivot – MillerKnoll Dealership

D365

Avanto has been a true partner by every definition of the word to Pivot since the outset of doing business with them two years ago. Avanto’s deep understanding of the subtle nuances associated with running a successful furniture dealership combined with Avanto’s connections with automation industry leaders brings a competitive edge to their solutions offering unmatched by any RPA vendor in the marketplace.
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